Is Access Coins Evo suitable for a specialist subcontractor?

Access markets a subcontractor offering for specialist MEP and trade subcontractors, and says Coins Evo is most commonly used by mid-market and enterprise firms. It is an ERP, priced per user on a quote with a three-year initial term.

Does VariationFlow replace an ERP like Coins Evo?

No. VariationFlow holds no ledger, runs no payroll and files no CIS returns. It is the commercial record of variations, valuations, notices and the CVR, and takes its costs from an export of your accounts package.

How does the pricing compare?

Access prices Coins Evo per user, on a quote, with a three-year initial term. VariationFlow publishes its prices: £200 a month + VAT with unlimited users, on a 6-month minimum term.

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VariationFlow vs Access Coins Evo

A modular construction ERP from The Access Group for UK and Irish contractors and homebuilders: financials, job costing, CIS and payroll, with variations and CVR, most commonly used by mid-market and enterprise firms.

Checked 10 October 2026 against Access Coins Evo’s own public pages

Choose Access Coins Evo if

You want one system for the whole business, with the ledger, payroll, CIS and job costing included, and you have the size and implementation budget an ERP on a three-year term calls for.

Choose VariationFlow if

You want variations, contract clocks and a CVR running on every job this month, beside the accounts package you already use, on a published price with a 6-month minimum term.

Side by side

	VariationFlow	Access Coins Evo
Who it is built for	VariationFlowUK specialist subcontractors working under main contractors: fit-out, dry lining, flooring, electrical, mechanical, fire protection, roofing and groundworks among them. Domestic builders have a plan of their own.	Access Coins EvoMid-market and enterprise contractors and homebuilders in the UK and Ireland, by Access’s own description, with a subcontractor offering for specialist MEP and trade subcontractors.Sources1 2
Pricing	VariationFlowPublished. VariationFlow is £200 a month + VAT with unlimited users; VariationFlow + QA Flow £400; Builder £49 for domestic builders. 6-month minimum term, 20% off annually.	Access Coins EvoQuoted, not published: per user, tailored to business size, modules and users. The standard contract has a three-year initial term.Source
Variations from site	VariationFlowCaptured on site on a phone in about a minute: photos, a voice note, the location and the requester’s signature. Each gets a project reference and goes to the main contractor with a review link that needs no account.	Access Coins EvoVariation management with budget revisions and a tracked approval workflow with DocuSign. Site capture is in a separate Access app, Fonn, on iOS and Android.Sources1 2
UK contract and payment deadlines	VariationFlowNEC4 subcontract compensation event clocks (61.3 notification, 62.3 and 62.6 quotation), JCT confirmation of verbal instructions, and Construction Act payment dates: due date, payment notice, pay less notice and final date.	Access Coins EvoApplications for payment aligned to JCT, NEC and bespoke contract terms. NEC4, the Construction Act and pay less notices are not named on the pages read.Source
Cost value reconciliation	VariationFlowA CVR per project and period: value from your valuations, cost by head with accruals and provisions, and your QS’s forecast, with a portfolio view across jobs.	Access Coins EvoCVR built from live project data, with cost-to-complete forecasting that updates as work progresses.Source
Accounts, ERP and CIS	VariationFlowNot an ERP. It holds no ledger, runs no payroll, files no CIS returns and raises no purchase orders. Costs come in from an export of your accounts package.	Access Coins EvoA construction ERP with full financials (general ledger, payables, receivables and job costing), CIS returns and Making Tax Digital.Sources1 2
Mobile app and no signal	VariationFlowiPhone and Android app that captures with or without signal and sends when the phone is back online, in the crew’s own language.	Access Coins EvoMobile valuations and site progress tracking in Coins Evo, and site capture in Access Fonn on iOS and Android. Offline working is not stated.Sources1 2
Free plan or trial	VariationFlowFree for your first job: 1 project and 2 users, no card.	Access Coins EvoNot stated on their public pages.

Questions

Is Access Coins Evo suitable for a specialist subcontractor?: Access markets a subcontractor offering for specialist MEP and trade subcontractors, and says Coins Evo is most commonly used by mid-market and enterprise firms. It is an ERP, priced per user on a quote with a three-year initial term.
Does VariationFlow replace an ERP like Coins Evo?: No. VariationFlow holds no ledger, runs no payroll and files no CIS returns. It is the commercial record of variations, valuations, notices and the CVR, and takes its costs from an export of your accounts package.
How does the pricing compare?: Access prices Coins Evo per user, on a quote, with a three-year initial term. VariationFlow publishes its prices: £200 a month + VAT with unlimited users, on a 6-month minimum term.

Sources

What this page says about Access Coins Evo comes from the sources above, read on 10 October 2026. “Not stated on their public pages” means we could not find it said there, not that the product lacks it. Access Coins Evo is a trade mark of its owner, who has not reviewed this page. Something wrong or out of date? Tell us and we will correct it.

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