How does VariationDesk compare on price?

VariationDesk publishes per-workspace prices from £199 a month + VAT for up to six people and 10 active projects, rising with users and projects. VariationFlow is £200 a month + VAT with unlimited users, and free for your first job.

Does VariationDesk track NEC4 and JCT deadlines?

Its FAQ answers “No” to whether it replaces the contract notice process, and tracking of those deadlines is not stated on its public pages. VariationFlow works out the NEC4 subcontract compensation event clocks, JCT confirmation of verbal instructions and Construction Act payment dates for each job.

Which of the two has a CVR?

VariationFlow runs a CVR per project and period, with value from the valuations and cost by head. A CVR is not stated on VariationDesk’s public pages.

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VariationFlow vs VariationDesk

Variation management software for UK specialist subcontractors: capture on site, priced quotations from rate cards, approval by link and tracking through to payment, with a contractor hub for receiving variations from a supply chain.

Checked 10 October 2026 against VariationDesk’s own public pages

Choose VariationDesk if

You want variation capture, rate-card pricing and approval by link, with a direct Xero, QuickBooks, Sage or FreeAgent connection, and you will keep track of the contract notices and timescales yourself.

Choose VariationFlow if

You want the NEC4 subcontract, JCT and Construction Act clocks worked out for you, valuations and a CVR on every job, unlimited users on one flat price, and a free plan to start on.

Side by side

	VariationFlow	VariationDesk
Who it is built for	VariationFlowUK specialist subcontractors working under main contractors: fit-out, dry lining, flooring, electrical, mechanical, fire protection, roofing and groundworks among them. Domestic builders have a plan of their own.	VariationDeskSpecialist subcontractors, naming electrical, mechanical, M&E, HVAC, fire protection, security, fit-out, glazing, groundworks and building services. Contractors receive their supply chain’s variations through a Contractor Hub.Sources1 2
Pricing	VariationFlowPublished. VariationFlow is £200 a month + VAT with unlimited users; VariationFlow + QA Flow £400; Builder £49 for domestic builders. 6-month minimum term, 20% off annually.	VariationDeskPublished, ex VAT, per workspace: Starter £199 a month (up to five team members plus the owner, 10 active projects), Growth £399, Business £699 and Enterprise from £999, with extra seats on the larger plans. Annual billing charges ten months for twelve.Sources1 2
Variations from site	VariationFlowCaptured on site on a phone in about a minute: photos, a voice note, the location and the requester’s signature. Each gets a project reference and goes to the main contractor with a review link that needs no account.	VariationDeskCaptured on site in a guided or voice-assisted mobile flow with photos, files, GPS, quantities and signatures; priced from imported rate cards; quotations approved through a secure link with no account; followed through valuation, certification and payment.Sources1 2 3
UK contract and payment deadlines	VariationFlowNEC4 subcontract compensation event clocks (61.3 notification, 62.3 and 62.6 quotation), JCT confirmation of verbal instructions, and Construction Act payment dates: due date, payment notice, pay less notice and final date.	VariationDeskIts FAQ answers “No” to whether it replaces NEC, JCT or the contract notice process. Tracking of NEC4, JCT or Construction Act deadlines is not stated on the pages read.Source
Cost value reconciliation	VariationFlowA CVR per project and period: value from your valuations, cost by head with accruals and provisions, and your QS’s forecast, with a portfolio view across jobs.	VariationDeskNot stated on their public pages.
Accounts, ERP and CIS	VariationFlowNot an ERP. It holds no ledger, runs no payroll, files no CIS returns and raises no purchase orders. Costs come in from an export of your accounts package.	VariationDeskWorks alongside existing accounting and ERP systems, with direct connections to Xero, QuickBooks Online, Sage Accounting and FreeAgent on every plan.Source
Mobile app and no signal	VariationFlowiPhone and Android app that captures with or without signal and sends when the phone is back online, in the crew’s own language.	VariationDeskiOS and Android apps; records queue on the device and sync when the connection returns.Sources1 2
Free plan or trial	VariationFlowFree for your first job: 1 project and 2 users, no card.	VariationDeskAn assisted 30-day pilot for approved teams after a setup call, with no card needed. A free plan is not stated beyond limited access sponsored by a contractor.Sources1 2

Questions

How does VariationDesk compare on price?: VariationDesk publishes per-workspace prices from £199 a month + VAT for up to six people and 10 active projects, rising with users and projects. VariationFlow is £200 a month + VAT with unlimited users, and free for your first job.
Does VariationDesk track NEC4 and JCT deadlines?: Its FAQ answers “No” to whether it replaces the contract notice process, and tracking of those deadlines is not stated on its public pages. VariationFlow works out the NEC4 subcontract compensation event clocks, JCT confirmation of verbal instructions and Construction Act payment dates for each job.
Which of the two has a CVR?: VariationFlow runs a CVR per project and period, with value from the valuations and cost by head. A CVR is not stated on VariationDesk’s public pages.

Sources

What this page says about VariationDesk comes from the sources above, read on 10 October 2026. “Not stated on their public pages” means we could not find it said there, not that the product lacks it. VariationDesk is a trade mark of its owner, who has not reviewed this page. Something wrong or out of date? Tell us and we will correct it.

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