Is Xpedeon suitable for a specialist subcontractor?

Xpedeon has a page for specialist subcontractors in commercial, MEP, fit-out and retrofit work. It is an enterprise-grade construction ERP, with an implementation of three to twelve months and pricing by quote.

How much does Xpedeon cost?

Xpedeon publishes no prices on its own pages. Capterra UK lists a starting price of £2,000 per user per year, and implementation is a paid professional service. VariationFlow publishes its prices: £200 a month + VAT with unlimited users.

Does VariationFlow replace an ERP like Xpedeon?

No. VariationFlow holds no ledger, runs no payroll and raises no purchase orders. It is the commercial record of variations, valuations, notices and the CVR, beside your accounts package.

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VariationFlow vs Xpedeon

An enterprise-grade construction ERP for contractors, housebuilders, developers and engineer-to-order firms, with accounting, payroll, procurement and CVR in one system, from a global vendor with a UK company.

Checked 10 October 2026 against Xpedeon’s own public pages

Choose Xpedeon if

You want one ERP for the whole business, with accounts, payroll, procurement and CVR together, and you can give it a three to twelve month implementation.

Choose VariationFlow if

You want variations captured on site, the NEC4 subcontract, JCT and Construction Act clocks worked out for you, and a CVR this month, beside the accounts package you already use, at a published price you can start free.

Side by side

	VariationFlow	Xpedeon
Who it is built for	VariationFlowUK specialist subcontractors working under main contractors: fit-out, dry lining, flooring, electrical, mechanical, fire protection, roofing and groundworks among them. Domestic builders have a plan of their own.	XpedeonContractors, housebuilders, developers and engineer-to-order firms, with a page for specialist subcontractors in commercial, MEP, fit-out and retrofit work. Implementation comes in a predefined version for small and medium firms and a full one for mid-size to large firms.Sources1 2 3
Pricing	VariationFlowPublished. VariationFlow is £200 a month + VAT with unlimited users; VariationFlow + QA Flow £400; Builder £49 for domestic builders. 6-month minimum term, 20% off annually.	XpedeonNot published on its own pages; the route in is a discovery call. Capterra UK lists a starting price of £2,000 per user per year. Implementation takes three to twelve months, as paid professional services.Sources1 2 3
Variations from site	VariationFlowCaptured on site on a phone in about a minute: photos, a voice note, the location and the requester’s signature. Each gets a project reference and goes to the main contractor with a review link that needs no account.	XpedeonVariations captured on site through the mobile app, approved through configurable workflows, valued in the CVR module and tracked from instruction to certification and payment.Sources1 2 3
UK contract and payment deadlines	VariationFlowNEC4 subcontract compensation event clocks (61.3 notification, 62.3 and 62.6 quotation), JCT confirmation of verbal instructions, and Construction Act payment dates: due date, payment notice, pay less notice and final date.	XpedeonNEC3/4, JCT and bespoke contracts managed from scope to final account. Compensation events, the Construction Act and pay less notices are not named on the pages read; payment notices appear for managing your own subcontractors.Sources1 2
Cost value reconciliation	VariationFlowA CVR per project and period: value from your valuations, cost by head with accruals and provisions, and your QS’s forecast, with a portfolio view across jobs.	XpedeonA CVR module with actuals, commitments, cost to complete and forecast margin by cost code, a period freeze, and WIP journals posted to the general ledger.Source
Accounts, ERP and CIS	VariationFlowNot an ERP. It holds no ledger, runs no payroll, files no CIS returns and raises no purchase orders. Costs come in from an export of your accounts package.	XpedeonA full construction ERP with its own ledgers and financial statements, CIS, VAT and reverse charge, payroll, and procurement with purchase orders.Sources1 2 3
Mobile app and no signal	VariationFlowiPhone and Android app that captures with or without signal and sends when the phone is back online, in the crew’s own language.	XpedeonA site-team mobile app for progress, requisitions, subcontractor claims and valuation input. iOS, Android and offline working are not stated.Source
Free plan or trial	VariationFlowFree for your first job: 1 project and 2 users, no card.	XpedeonNeither a free version nor a free trial, according to its Software Advice UK listing.Source

Questions

Is Xpedeon suitable for a specialist subcontractor?: Xpedeon has a page for specialist subcontractors in commercial, MEP, fit-out and retrofit work. It is an enterprise-grade construction ERP, with an implementation of three to twelve months and pricing by quote.
How much does Xpedeon cost?: Xpedeon publishes no prices on its own pages. Capterra UK lists a starting price of £2,000 per user per year, and implementation is a paid professional service. VariationFlow publishes its prices: £200 a month + VAT with unlimited users.
Does VariationFlow replace an ERP like Xpedeon?: No. VariationFlow holds no ledger, runs no payroll and raises no purchase orders. It is the commercial record of variations, valuations, notices and the CVR, beside your accounts package.

Sources

What this page says about Xpedeon comes from the sources above, read on 10 October 2026. “Not stated on their public pages” means we could not find it said there, not that the product lacks it. Xpedeon is a trade mark of its owner, who has not reviewed this page. Something wrong or out of date? Tell us and we will correct it.

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